1. IDENTIFYING INFORMATION AND OWNERSHIP OF THE WEBSITE
This Privacy Policy aims to inform you, in accordance with Regulation 2016/679 (General Data Protection Regulation of the European Union), Organic Law 3/2018 of December 5 on Personal Data Protection and Guarantee of Digital Rights, and its implementing regulations, both national and EU, about how we collect, process, and protect the personal data you provide or we collect through forms or cookies on our website https://eventomind.com/ (hereinafter, “the website”), so that you can freely and voluntarily decide whether you want us to process them.
The website is owned by Epika Comunicación, S.L.U. (hereinafter, EPIKA), with CIF B67963710, and registered office at Calle Serrano, 42-4ºA, 28001, Madrid, Spain, registered in the Madrid Commercial Registry, Volume 43098, Folio 180, Sheet M-761600, Entry 1.
2. DATA CONTROLLER
The company responsible for processing your data is Epika Comunicación, S.L.U. (EPIKA), with CIF B67963710 and registered office at Calle Serrano, 42-4ºA, 28001, Madrid, Spain.
3. DATA PROTECTION OFFICER (DPO)
The Data Protection Officer is the person appointed by EPIKA to ensure compliance with current data protection regulations. If you consider that your data protection rights have not been addressed, you can contact the DPO at dpo@epikacomunicacion.com or by mail to DPO, Calle Serrano, 42-4ºA, 28001 Madrid, Spain.
4. CONTENT AND ACCEPTANCE OF THE PRIVACY POLICY
This Privacy Policy aims to explain how personal data collected through the website forms are processed and protected, so that you can freely decide whether to provide your personal information.
EPIKA will provide technical means for you to access this Privacy Policy and any other relevant data protection information prior to providing personal data.
Accessing and using the website implies your full acceptance and obligation to comply with the terms of this Privacy Policy and the Legal Notice. Both documents together constitute the applicable legal texts. Links are provided at the bottom of the registration form.
It is important to read these legal texts carefully each time you use the website, as they may be modified due to legislative updates, jurisprudence, or business needs.
This Privacy Policy applies to personal data collected via the website and does not apply to third-party websites or other EPIKA-owned websites. Please review the privacy policies of any other sites you visit.
5. DATA FILES AND COLLECTION OF PERSONAL DATA
EPIKA may collect the following personal information via forms to provide a more personalized and effective service: full name, organization, email address, postal address, city, province, country, postal code, and any data necessary to request a service. These data will be incorporated into EPIKA’s personal data files, which guarantee confidentiality and compliance with applicable regulations.
All fields in the form are mandatory. Omitting any information may prevent processing of your participation in contests or promotions.
By clicking “Register” or “Continue,” you declare that the information provided is accurate. You must promptly update any changes to your personal data or correct errors.
If you provide personal data of third parties, it is your responsibility to inform them and obtain their prior consent in accordance with Article 14 of the GDPR.
EPIKA commits to compliance with applicable data protection laws.
6. DATA COLLECTED AND PURPOSES OF PROCESSING
Through https://eventomind.com/ we collect contact details (name, surname, phone, email, postal code, country, company, position), gender, and all necessary information to manage requests and send commercial information about relevant products or services.
Purposes of data collection and processing include:
Managing the Madrid Investor Networking Day (MIND) event, administering attendance, offering future EPIKA events, and sending administrative information related to registered events.
Processing data for commercial purposes, with your consent, via ordinary or electronic means.
Personalizing your experience on the website, including personalized advertising or employment offers.
Responding to inquiries, complaints, or questions regarding the website and resolving incidents related to your personal data.
Data is processed based on your consent, which you can withdraw at any time without affecting the lawfulness of prior processing. Providing data is voluntary, but refusal may prevent processing your requests.
7. DATA RETENTION
Personal data will be retained while you remain interested in the service or in receiving information from EPIKA or selected third parties. Data will also be kept for historical records according to legal deadlines, based on the last communication with EPIKA, unless you request deletion. Upon request, all your data will be destroyed.
8. COLLECTION OF PERSONAL DATA
In compliance with EU Regulation 2016/679 (GDPR) and Spanish data protection law, data collected through website forms will be incorporated into EPIKA’s automated personal data files, guaranteeing confidentiality and compliance with regulations.
By submitting the registration form, you confirm the accuracy of the information provided.
If you provide third-party personal data, you must inform them and, if necessary, obtain their consent before providing such information.
9. LEGAL BASIS FOR PROCESSING
Data is processed based on your free, informed, specific, and unequivocal consent for receiving services and commercial information of interest.
You can withdraw consent at any time without affecting prior lawful processing.
10. COMMERCIAL COMMUNICATIONS
By checking the “I accept the privacy policy” box, you consent to receive commercial communications about EPIKA’s or third-party products and services across various sectors, including employment, technology, leisure, food, real estate, fashion, tourism, finance, and others, based on automated profiling of your preferences.
Commercial communications may be sent via email, phone, SMS, messaging apps, social media, push notifications, postal mail, or leaflet distribution.
You can revoke consent to receive communications at any time by contacting EPIKA or using the links in received messages.
11. SHARING PERSONAL DATA
By checking “I authorize the sharing of my data with partner companies,” you consent to EPIKA sharing your personal data with collaborators exclusively for sending commercial information.
If these companies process data on EPIKA’s behalf, they act as data processors under GDPR Article 28 and Spanish law. EPIKA will ensure contracts are in place to protect your data.
Consent can be withdrawn at any time without retroactive effect by contacting EPIKA.
12. DATA DISCLOSURE
To provide services, personal data may be processed by third-party collaborators as processors. Servers may be located outside the EU, and EPIKA will implement appropriate safeguards.
Subcontracted services will include necessary agreements to protect personal data and ensure your rights.
13. SECURITY
EPIKA implements technical and organizational measures to ensure data security, certified under ISO/IEC 27001:2022. Measures preserve confidentiality, integrity, availability, and resilience, with protocols to restore access after incidents.
Transmission via open networks like the Internet cannot be guaranteed fully secure; any communication is at the user’s risk.
In case of a security breach affecting personal data, EPIKA will follow internal protocols, notify authorities within 72 hours, and inform affected individuals if risk is high.
Internal information security policies regulate procedures, controls, and responsibilities, reviewed periodically according to GDPR principles.
14. CONFIDENTIALITY
EPIKA treats personal data with absolute confidentiality, taking all necessary measures to prevent unauthorized access, alteration, loss, or misuse.
15. MINORS
Minors cannot participate without parental or legal guardian consent, who are responsible for all actions, including form completion. EPIKA is not responsible for minor access without supervision.
16. EXERCISE OF RIGHTS
You can exercise rights to:
Access your personal data
Rectify or delete data
Limit processing
Object to processing, including commercial communications
Data portability
Withdraw consent
Not be subject to automated decisions, including profiling
“Right to be forgotten”
Complaints can be filed with the Spanish Data Protection Agency (AEPD). You may unsubscribe from communications via dpo@epikacomunicacion.com.
17. UPDATES
This Privacy Policy may be updated. Review it periodically, preferably each time you access the website.
18. INTERNATIONAL DATA TRANSFERS OUTSIDE THE EU
EPIKA may transfer data outside the European Economic Area (EEA).
19. CONTACT
For questions, contact EPIKA at hola@epikacomunicacion.com.
20. APPLICABLE LAW
Spanish law governs disputes related to the website or activities. Courts in Madrid have jurisdiction.
This Privacy Policy was last updated on October 1, 2025. EPIKA received legal advice from Vázquez Legal, S.L.P.U.
21. DATA PROCESSING USING ARTIFICIAL INTELLIGENCE
Some EPIKA data processing may involve AI to improve services, analyze data, or personalize user experience.
No fully automated decisions with legal effects will be made without significant human intervention. AI systems are transparent regarding logic, purpose, and consequences.
AI processing complies with GDPR principles (lawfulness, fairness, transparency, minimization, accuracy, and security) and undergoes impact assessments when risks are significant.
Users may exercise their rights (access, rectification, deletion, objection, limitation, portability, and not being subject to automated decisions) by contacting the DPO at dpo@epikacomunicacion.com or by mail to Calle Serrano, 42-4ºA, 28001 Madrid, Spain.
AI processing follows AEPD guidelines on GDPR compliance for AI-based treatments.
